Bulletin Vol. 19, No 3 Feb 2017

Leave of Absence Requests 2017-18

Teachers currently benefitting from a LOA will receive a letter from HR asking if you are requesting another leave of absence or returning full-time to work in 2017-18.  The form to request a leave of absence without pay for next year has been uploaded to the SWL Portal and the LTU website. This year, the forms are to be sent to mgirard@swlauriersb.qc.ca by email only.  This is a better system because you will have a copy of the email in your sent items with a date and time stamp. The deadline to submit is March 31st.  For more information on the nature, duration, terms and conditions of leaves of absence without salary as well as inherent rights and obligations excluding leaves provided for under Union prerogatives, parental rights and leaves for public office, you can consult your local collective agreement under clause 5-15.00.   

Act of God

For an event to be deemed an Act of God it must be “sudden, unforeseeable, inevitable, thus making it impossible for a normal and reasonable person to meet his/her obligation to be at work.”  A teacher must support the absence with proper documentation or a written statement (on the absence report or sent separately via email to HR) that explains the reason why it was impossible to report to work due to a sudden and unavoidable event.  HR will ultimately determine, according the definition mentioned above, if the reason is valid.  Please be aware that the board looks very closely at each absence where the Act of God clause is invoked.  The days should be taken in full days, but the half day option can be used for impassable roads, mechanical failure, collision or transit system delays. Each case is looked at individually.

Social Leave 5-14.02 m) – Dental Appointment

The board has advised schools that the day for dental appointments can be used in half days.  A half day is equivalent to 192 minutes.

Oversize Class Compensation

Twice every year, the board pays teachers for the excess students in their classes. The first payment was made on the pay of February 23rd, 2017.

Coded students with a 50, 53, or 14 are always weighted even if the teacher or the student receives services in the class. All other codes are only weighted, if the student or teacher does not receive any services (attendant time, assistive technology, etc.). The teachers entitled to compensation should have been asked by the principal to sign a form which is sent to HR to be processed.

If you believe an error has been made or you believe you are entitled to compensation and were not asked to sign a form and did not receive a payment on February 23rd, bring it to the attention of your principal right away. Your school simply needs to submit a correction to Mr. Badin in HR.

If you are unable to resolve the issue at the school level or are unsure of your calculations, please email LTU (slandry@ltu.ca) and include in your email an accurate class list with codes and indicate if the students receive any services or extra help as a result of their coding so we can assist you. Please advise us by April 1st.


Seniority List for Full-Time Teachers (E1s)

The seniority list for all full-time teachers (E1s) should have been posted in the school as of February 6th, 2017t.  In addition, all E1 teachers should have received an e-mail informing teachers that the seniority list for full-time teachers is posted on the Portal of the SWLSB. Please make sure you verify that your name appears on the list and if not, email  fbadin@swlauriersb.qc.ca. You can also cc sethier@ltu.ca if you need assistance.

Staffing Timeline – Some Important Dates

By April 15 Declaration of potential excess 5-21.17 Local Agreement
Before April 30 Declaration of excess at board level 5-3.10 et 5-3.11, Provincial agreement
May 2 Posting of needs for excess meeting 5-21.20 (a), Local Agreement
May 5 Reassignment meeting for excess teachers 5-21.20 (b) et 5-21.21, Local Agreement
May 13 Voluntary Transfers Round 1 – posting of needs 5-21.27, Local Agreement
By May 18 Voluntary Transfers Round 1 – application to HR 5-21.27, Local Agreement
May 25 Voluntary Transfers Round 1 – decision by HR 5-21.27, Local Agreement
By June 1 Deadline to submit a joint written request to HR if two (2) SWL teachers wish to exchange posts 5-21.29 Local Agreement
May 27 Voluntary Transfers Round 2 – deadline to send registration form to HR 5-21.27, Local Agreement
June 1 Voluntary Transfers Round 2 – posting of needs 5-21.27, Local Agreement
June 4 Voluntary Transfers Round 2 – meeting at SWL board office 5-21.27, Local Agreement
June 8 Voluntary Transfers Round 2 – schools informed of decisions 5-21.27, Local Agreement



Stephanie McLellan: President




Serge Landry: Director of Pedagogical Affairs


Kathy Morrow: Administrative Assistant


If you have any questions, do not hesitate to contact us at

450-667-7037 / 1-800-301-1351 / FAX 450-667-9506

email: laurierteachersunion@ltu.ca

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